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5 Top Tips for Organising your Photos - A Picfair Guide

Tips and Inspiration

05 June 2020

Posted by Philip Mowbray


Keeping your photos organised is a crucial part of any photographer’s workflow. As you develop your photography skills, take more images, and upload them to Picfair, you’ll want to have a system in place where you can easily store and access your shots, whilst also keeping them safe.


Organising your photos doesn’t need to be overly tasking or complex - the simpler you keep it, the better. And to get you started here are our top tips...


1.) Store all your photos in one place


Whether you shoot with just one camera or use a range of different models and devices, you should store all of your photos in one place.

This should be in the form of a specific location, such as a folder on your computer or phone, or a separate hard drive. Make sure you keep this up to date and get into the habit of regularly updating. This way when you need to find an image, you’ll know exactly where it is.


2.) Keep an easy-to-follow filing system


Once you’ve decided on where to store all of your images, create a filing system of subfolders within this so you can access specific photos quickly and easily.

We recommend keeping it as simple as possible. So, for example, you could file your photos in folders based on date, camera type, or for a specific event, i.e. June 2020, iPhone Shots, Japan Trip 2019, and so on.

There’s no right or wrong way to do this, find what works best for you and keep this consistent throughout. We would however recommend trying to keep a filing system that reflects the original shoot as much as possible.

Whilst you may want to file images based on a theme, such as landscapes, animals, and travel, this shouldn’t be used as a primary filing system as you’ll be splitting up the original shoot among different folders. Sorting your images like this is more appropriate for secondary organisation, such as displaying your photos in a public environment, like Picfair Albums (see Tip 5).


3.) Use photo management tools to enhance your workflow


Photo management tools, such as Adobe Lightroom and Photo Mechanic are a fantastic way to enhance your organisational workflow when dealing with images in volume.


The possibilities of what you can do with your images when using photo management tools are nearly endless. But to keep it simple in regards to organising your photos, they allow you to easily apply ratings to your images, which is an excellent way of singling out the images that are your favourites from the shoot, apply actions such as bulk edits, and also export them to dedicated folders and locations in a uniform format, all whilst keeping the originals intact.


4.) Backup, backup, backup!


Always make a backup of your photos. Computer hard drive and device failures happen regularly and can be devastating for photographers. Keep a backup of all your images in an external hard drive, memory card, or cloud storage such as Google Drive.

Remember to backup on a regular basis. Ideally, every time you add new photos to your filing system, make a backup.


5.) Organise your photos into albums on Picfair


Once you’ve got your pics organised, you’ll be able to easily identify those shots you want to upload to Picfair... and this is where you can get creative!


With the help of the albums feature on Picfair, yo
u can organise your shots into themed sets of up to 100 images in each album. Visitors love browsing images in orderly themed collections, and if you work in lots of different photographic areas, or have images based on specific locations, subjects, or events, you can guide the visitor directly to them.

Also, this way, if someone is looking for a specific type of image, you’re guiding them to an album with more similarly-themed images to browse and choose from! 
All albums are publicly viewable on your Marketplace profile, and if you’re a Picfair Plus member, you also have the option of displaying albums on your Picfair Store! More on this here.


We hope you've enjoyed reading this Picfair Guide! You can find more guides, tips and tutorials on how you can enhance your photographic skills in the Tips & Inspiration section of our blog, here.


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